To Our Exhibitors:
ATLANTIC WEDDING SHOWCASE TERMS & CONDITIONS
For and in consideraon of the show fees specified in the Exhibitor Agreement, Atlanc Wedding Showcase grants exhibitor/adverser a revocable license to occupy space in the show(s) that are indicated on Exhibitor Agreement.
SHOW DEPOSIT: Bridal show booth reservaons require a $200 minimum deposit to hold said booth. Verbal and signed commitments are not recognized as sold booths unl a $200 minimum deposit has been made. Any and all deposits are non‐refundable should the exhibitor/adverser wish to withdraw from bridal show parcipaon. Full payment must be received before business included in show program.
SET‐UP/BREAK DOWN: Exhibitors may enter show facility for the purpose of exhibit setup as outlined in the exhibitor kit materials. Exhibitors must use authorized loading areas and remove vehicles from loading area immediately aer unloading. Set up of exhibit must be completed no later than 1 hour prior to show start me (adversed public show hours). Should Exhibitor fail to occupy its space during the scheduled setup period, Atlanc Wedding Showcase shall have the right to take possession of said space without liability for a refund of exhibitor fees. Exhibits may not be dismantled before the show has closed. In the event Exhibitor violates this provision, Exhibitor shall: (a) forfeit its rights to the list of show aendees, (b) be precluded from parcipaon in future shows, and (c) be subject to a fine of $300.00. Exhibits must be removed no later than the 2 hours aer show end me. Exhibitor shall be liable for all storage and handling charges resulng from failure to remove exhibit material from the show before conclu‐ sion of break down period. The use of porters, if available, to assist loading and unload‐ ing is at exhibitor’s own risk, and Atlanc Wedding Showcase shall not be liable for any resulng damage or claim.
EXHIBITOR NAME BADGES: Exhibitor personnel must wear an official exhibitor badge, which will be provided on the day of the show. Extra ckets available for $10 for vendors that go beyond the specified allowance.
LIMITATIONS ON DISTRIBUTION OF PROMOTIONAL MATERIALS AND SHARING OF BOOTHS: Exhibitors will be permied to demonstrate products and/or services, solicit orders, and distribute adversing materials (including, but not limited to, signs, literature, or business cards) only from their assigned exhibit space and only for prod‐ ucts and/or services which are provided in the exhibitor’s normal operaon of business. Distribuon or display of adversing materials from non‐ exhibitors, and distribuon of adversing materials in aisles, registraon areas, lounges, seang areas, or grounds of show facility is prohibited. Atlanc Wedding Showcase reserves the right, at its sole discreon, to determine if a breach of this clause exists. Exhibitor may not assign its contract for exhibit space or permit any other person or company to use any part of such space. Exhibitor agrees to be held liable for any unauthorized use of its exhibit space and that the damages to Show Management resulng from each unauthorized use will be set at a dollar amount equal to the fee for the Exhibitor’s space in the Show. Exhibitors are restricted from handing out publicaons, which have non‐exhibitors in them without prior permission.
PUBLICITY / USE OF PHOTOS OR VIDEO: Exhibitor agrees that Atlanc Wedding Show‐ case may list the Exhibitor in show promoonal materials and use photography and/or video taken at the show for publicity purposes without compensaon to Exhibitor.
EXHIBIT RESTRICTIONS / SAFETY ISSUES: All displays erected for the show must be free standing and may not exceed the boundaries of exhibit space. Exhibitors are prohibited from aaching anything to walls, columns, windows, or fixtures of show facility. Exhibitor shall leave space occupied by them in the same condion as at the me when first occupied. Atlanc Wedding Showcase reserves the right to restrict displays which, because of noise or method of operaon, interfere with other exhibitors, and to prohibit or remove such displays and/or personnel which in the opinion of Atlanc Wedding Showcase become objeconable and/or detract from the character or appearance of the Show. The use of audio and/or video equipment is an excepon to the rule, not a right, and Show management reserves the right to determine at what point audio and/ or video constutes interference with others and must be disconnued. Exhibitor is charged with having knowledge of and compliance with all laws, ordinances, and regula‐ ons pertaining to licensing, sales tax, health, fire prevenon, public safety, copyright. Exhibit materials, decoraons, and display items must be fire safe. If an exhibit does not comply with these regulaons, or otherwise presents a hazard or danger, Atlanc Wed‐ ding Showcase may remove the exhibit with no liability for refund of exhibit fees.
EVENT DATES AND ATTENDANCE: Exhibitor understands and agrees that Atlanc Wed‐ ding Showcase makes no guarantees regarding weather condions or aendance at the event. If Atlanc Wedding Showcase is prevented from producing the event herein by reason of any act of God, fire, flood, public disaster, act of terror or any other cause or reason either within or beyond the control of Atlanc Wedding Showcase, such condi‐ on shall be deemed a valid excuse for delay or cancellaon of the event. Atlanc Wed‐ ding Showcase reserves the right that the event may be rescheduled for another date and/or locaon chosen by Atlanc Wedding Showcase.
LIABILITY AND INDEMNIFICATION: Reasonable precauons will be taken by Atlanc Wedding Showcase to protect persons and property during the show. Neither Atlanc Wedding Showcase, show facility, nor representaves of any of the same, shall be responsible for the personal safety of the Exhibitor or its representaves from injury, nor for the safety of the property of the Exhibitor from the or damage. Exhibitor waives all claims of every kind against Atlanc Wedding Showcase, show facility, and representaves of the same including, without limitaon, all claims for damages based on personal property damage, destrucon, loss or the, personal injury or death, and any other act or failure to act of Atlanc Wedding Showcase. Exhibitor agrees to indem‐ nify and hold Atlanc Wedding Showcase harmless from all claims, including expenses, damages, costs, and aorney’s fees, by Exhibitor, Exhibitor’s agents, employees, con‐ tractors, or by any other person, arising out of any act or omission in any way related to Exhibitor’s parcipaon in the show whether negligent or not. All exhibitors, if asked, must be able to provide proof of liability insurance with limits of not less than $1,000,000.
LIABILITY FOR DISTRIBUTION OF EDIBLE ITEMS: Distribuon of food, cake, drink or other ingesble items is subject to approval by Atlanc Wedding Showcase and subject to any rules or restricons set forth by the show facility. Exhibitors who distribute ingesble items agree to assume all liability, and indemnify and hold harmless Atlanc Wedding Showcase, show facility, and representaves of the same, for damage or injury, which might ensue by reason of such distribuon, and must provide proof of liability insurance with limits of not less than $1,000,000.
PAYMENT TERMS / CANCELLATION POLICIES: Exhibitor shall not be permied to bring any equipment or display any material into the show without prior full payment. If payments are not made in accordance with the due dates specified in this agreement, Atlanc Wedding Showcase may terminate this agreement and reassign space to anoth‐ er exhibitor. All payments are non‐refundable and non‐transferable, and space reserva‐ ons may not be canceled less than 30 days prior to event date(s). Exhibitor shall pay a fee of $30.00 if any check presented for payment is returned by the bank. In the event of breach of this agreement by Exhibitor, Atlanc Wedding Showcase reserves the right to cancel the agreement without liability for a refund of fees paid. The exhibitor is consid‐ ered to be in breach of this agreement if the Exhibitor (1) transfers or aempts to trans‐ fer exhibit space to another party; (2) files for bankruptcy or is declared bankrupt; (3) fails to fully comply with the terms and condions of this agreement. Atlanc Wedding Showcase reserves the right to cancel this Exhibitor agreement for any reason by giving 15 days wrien noce to Exhibitor. In the event that Atlanc Wedding Showcase cancels this agreement, the liability of Atlanc Wedding Showcase shall be limited to a return of any amounts.
REGISTERED BRIDE LIST: The Bridal Lead List is established for AWS Exhibitors. Further‐ more, the list is coded to enable us to monitor its use. Upon signing this agreement, Exhibitor recognizes that the BRIDAL LEAD LIST is the exclusive property and trade secret of Atlanc Wedding Showcase and is provided for the sole use of the Exhibitor to use only as a direct service provider. It is further understood and agreed that the Exhibitor shall not under any circumstances lend out, sell, reproduce, exchange, copy, or share in any unauthorized way the informaon provided in the BRIDAL LEAD LIST. If this infor‐ maon is used or threatened to be used in an unauthorized manner, Atlanc Wedding Showcase shall be entled to seek relief in any court of competent jurisdicon, including but not limited to injuncve relief, actual and punive damages, reasonable aorney’s fees, costs and any and all other expenses. Exhibitor agrees that under no circumstances you will use the list or permit the list to be used to promote any other mul‐business bridal or weddings related show or event, including your parcipaon within such an event, and that damage to Atlanc Wedding Showcase for each such use will be set at a dollar amount no less than $3,000.
CHANGES AND MODIFICATIONS: The promoonal and instruconal informaon provid‐ ed by Atlanc Wedding Showcase to exhibitor is accurate as of its publicaon; however, Atlanc Wedding Showcase reserves the right to change or modify details of the show without noce. Atlanc Wedding Showcase may issue addional rules, as it deems necessary for the orderly presentaon of the show. Any rule may be amended at any me by show management provided that such amendment shall not substanally dimin‐ ish the rights or increase the liability of Exhibitor. This agreement shall represent the enre agreement between Exhibitor and Atlanc Wedding Showcase. Atlanc Wedding Showcase shall not be bound by any representaon or understanding not expressly set forth in this agreement. No provision of this agreement shall be modified except by the wrien mutual consent of the pares.
FAX and EMAIL AGREEMENTS: For the convenience of the Exhibitor, Atlanc Wedding Showcase will accept submission of this agreement by facsimile or by email. The pares agree that, if a signed copy of this agreement is transmied by facsimile or email, the facsimile or emailed copy shall be deemed to be an original document and fully enforce‐ able there as.
SEVERABILITY: If any clause of this agreement is found to be invalid or unenforceable, the remainder of the agreement shall connue in full force and effect without regard to the invalidated clause.